Executive Assistant - Preconstruction Department

Sunnyvale, CA

Full-time $85,000.00 - $110,000.00

Posted 10/15/2024

Job Title: Executive Assistant - Preconstruction Department - General Contractor
Job Location: Santa Clara, CA
Salary: Competitive Salary DOE, Benefits, 401k Match, Bonus Potential
Requirements: 3+ years' of related bid coordination experience

We are a rapidly growing general contractor with over 40 years of history, a full backlog for 2+years focusing on public, commercial, institutional, industrial, and private projects. We self perform all things concrete in house and are looking to add another executive assistant/project coordinator to our pre-construction team. We believe in working together, combining our knowledge across the company to create a cohesive plan that then will be implemented successfully for our clients.

Position Overview: We are seeking a highly organized and detail-oriented Preconstruction Executive Assistant to join our dynamic preconstruction team. This role is crucial in supporting the Chief Estimator, VP of Estimating, and the entire estimating department. The ideal candidate will have a strong background in administrative support, preferably within the construction industry, and will be adept at managing multiple tasks in a fast-paced environment.

Key Responsibilities:

Assist the Chief Estimator and VP of Estimating with daily administrative tasks
Set up and maintain project folders, ensuring all documents are organized and accessible
Prepare and manage bid documents, bid bonds, and insurance reviews
Coordinate and schedule meetings, appointments, and travel arrangements
Communicate effectively with internal teams and external stakeholders
Track and follow up on project timelines and deliverables
Support the estimating team with various administrative tasks as needed

Qualifications:

Proven experience as an executive assistant, administrative assistant, project coordinator, bid coordinator, or similar role, in the construction industry
2+ Years assisting within estimating for a construction firm

Benefits

Vacation/PTO
Medical
Dental
Vision
401k
Bonus
Relocation

For this position, you must be currently authorized to work in the United States without the need for sponsorship for a non-immigrant visa.

Additional ways to apply

Preferred Skills

Kasian Strawick is recruiting for this position and the positions below.
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Employees will receive paid leave to the extent required by state or local law. This job was first posted by CyberCoders on 10/15/2024 and applications will be accepted on an ongoing basis until the position is filled or closed.

CyberCoders, Inc is proud to be an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, status as a crime victim, disability, protected veteran status, or any other characteristic protected by law. CyberCoders will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. CyberCoders is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or an accommodation while seeking employment, please contact a member of our Human Resources team to make arrangements.

Your Right to Work – In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.